How to Modify e-Way Bill?

Prakash Matre
Prakash Matre at April 28, 2022
How to Modify e-Way Bill?

Many taxpayers in India have multiple questions relating to e-way bills like can we edit E Way bill, place of change in e way bill, how to change delivery address in e way bill, how to Modify E Way Bill etc.

To answer all these questions in this article we'll cover topics like check e way bill by vehicle number, how to change E Way bill date, how to change document date in E Way bill, how to change address in e way bill, how to change shipping address in E Way bill, how to change invoice number in E Way bill etc to help our users.

How to edit e way Bill?

An e-Way Bill already generated from the online E-way bill portal may need to be modified in the following cases

(i) Vehicle breaks down

(ii) Vehicle number not entered at the time of generating an e-Way Bill

(iii) Transshipment

(iv) Re-assigning e-Way Bill to another transporter The GST taxpayer just needs to follow the below simple steps mentioned to modify the e-Way Bill at the online GST portal.

1. How to change vehicle number in e way bill?

In the case of vehicle break-down or when the vehicle number is not entered at the time of generating an e-Way Bill or transshipment of goods from one vehicle to another, the user needs to modify or update the vehicle number under the Vehicle number tab. Follow the below-mentioned steps to update or modify the vehicle number in e-Way Bill:

Step 1: Log in to the e-way bills portal using valid credentials. Step 2: From the drop-down menu of the e-Way Bill option choose Update Vehicle No. Modifying Vehicle Number

Step 3: Once the GST taxpayer or transporter chooses that option, they will be redirected to a new page wherein they need to either choose e-Way Bill Number or Generated Date. After choosing the same you need to enter the e-way bill number or e-way generated date and click on the “Go” button. Modifying Vehicle Number

Step 4: A new page will be open wherein the GST taxpayer or transporter needs to update the following; (i) Vehicle number (ii) Place (iii) Select the reason for the modification from the drop-down menu - Transshipment, Vehicle Break down, or not updated earlier. It shall be noted that in case if the mode of transportation is changing the GST taxpayer or transporter shall enter the transporter document number.

Step 5: After entering all the above details click on the Submit button. Post clicking the submit button the e-Way Bill gets modified and you can take the print-out of the same.

Note: In case if you want to update the vehicle number in a consolidated e-Way Bill you just need to change step two, the rest all the steps remain the same.

Step 2: Select the Consolidated EWB menu given on the left-hand side of the window and select the re-generate option from the drop-down menu. Modifying Vehicle Number  

2. Updating Transporter ID on eWay Bills

There can be a case where the transporter who has originally generated the e-way bill is replaced and goods are handed over to another transporter or there may be a case where the seller needs to re-assign the Transporter ID. In such cases, the GST taxpayer or transporter as the case may be needs to modify the e-Way Bill. Here is the step by step guide using which one can easily modify the same:

Step 1: Log in to the e-way bills portal using valid credentials.

Step 2: Select the e-Way Bill menu given on the left-hand side of the window and choose Update the EWB Transporter option from the drop-down menu. Modifying Vehicle Number

Step 3: The GST taxpayer or the transporter will be redirected to a new page wherein they need to enter the e-way bill number. After entering the e-Way Bill number they need to click on the Go button. Modifying Vehicle Number

Step 4: A new page will open wherein you have to enter the new Transporter ID. On this page, you can also verify the name of the transporter after entering the ID. Modifying Vehicle Number

Step 5: After verifying the details of the transporter, the GST taxpayer needs to click the submit button. Once you click on that button, the e-Way Bill gets modified and you can take the print-out of the same.

It shall be noted that in such cases only the transporter’s ID changes and not the e-Way Bill Number. From the above step-by-step process, we have learned how to update e way bill, which has already been generated. However, only limited modifications are allowed at the online E-way bill login portal. If in one E-way bill, a few details are wrongly entered then it will not be modified after that. For modification of such E-way bill, one needs to reject such E-way bill or cancel the already generated E-way bill then the GST taxpayer may generate a fresh/new E-way bill by inserting correct information.

Rejection of E-Way Bills (EWBs)

  • The option of rejecting an already generated E-way bill can be used by the GST taxpayer to cancel the e-Way Bills issued against their GSTIN where a supplier may have entered incorrect details, or,  such other party may not have delivered the consignment as per the e-way bill.
  • The GST taxpayer or the transporter needs to have the e-Way Bill number which they want to reject.
  • They can select the concerned e-way Bill by checking the checkbox on the right side of the e-Way Bill.
  • The GST taxpayer or the transporter needs to select the date on which the e-Way Bill he/she wants to reject, check the E-way bill that was generated by another GST taxpayer, and click the ‘Submit’ button. The E-way bill portal will show all the e-way bills generated on that particular date.

Cancellation of E-Way Bill

This provision has been provided to the user to cancel the E-way bill for various reasons which are stated hereunder:

  • Goods are not getting despatched
  • Incorrect entry in the E-way bill

Before going for e-Way Bill Cancellation, the GST taxpayer or the transporter as the case may be should have the e-Way Bill number which he intends to cancel. After that, the GST taxpayer or the transporter needs to enter the registered Mobile Number along with the 12digit e-WayBill number and click on the “Get OTP” button. GST taxpayer or the transporter needs to enter the OTP received on their registered mobile and click on the “Verify OTP” button.

That particular e-way bill will be displayed, and the GST taxpayer or the transporter has to compulsorily give the reason for cancellation. After giving a suitable reason for the cancellation of the e-Way Bill, the GST taxpayer or the transporter can cancel the e-way bill. Note that once the e-Way Bill is cancelled, it will not be available for further use. It is illegal to use the same anywhere.

The Time-limit of cancellation of E-way Bill

  • The e-Way Bill once generated cannot be deleted from the online E-way bill portal. However, it can be cancelled by the GST taxpayer or the transporter within 24 hours of generation.
  • However, if it has already been verified by any empowered officer, then it cannot be cancelled.
  • E-Way Bill can be cancelled if the goods are not transported or are not transported as per the details furnished in the e-Way Bill.
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