Changes in E-Way Bill System After E-Invoicing

Prakash Matre
Prakash Matre at May 20, 2023

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E-Way Bill System

E Way Bill System: Electronic Invoice (e-Invoice) has been recently introduced by the GST Council and will apply to taxpayers in a phased manner. Because of this, there have been few changes made to the existing GST system to simplify and reduce the burden of compliance on the taxpayers.

In this article, we will discuss the changes in the E invoice E Way Bill system and the associated procedures, is e way bill mandatory for e invoice, and the difference between E invoice and E way bill. Here, we will discuss is eway bill mandatory for e invoice, e invoice without e way bill, e invoice vs e way bill, is e way bill required for debit note.

What Is E-Way Bill?

Section 68 of the CGST Act 2017 read with Rule 138 of the CGST Rules, 2017 mandates that any person in charge of transporting any consignment of goods with a value greater than INR 50,000, is required to carry a document called “E-Way Bill”. It is generated on the E-Way Bill portal by the registered persons or transporters who cause the movement of goods of consignment, before the commencement of such movement.

An E-Way Bill is mandatory for inter-state as well as intra-state movement of goods or is E way bill required for e invoice. In most instances, it is the supplier who creates the E-Way Bill. However, the recipient or transporter may also generate it provided they are registered under GST. E-Way Bill (EWB) is used as a tool by the Government to check tax evasion. Non-compliance with EWB rules may lead to penalties and confiscation of goods by the Tax Authority.

What Are The Changes Introduced In The E-Way Bill System Because Of E-Invoicing?

An E-Way Bill consists of two parts. Part A mainly includes the GSTIN of both parties, invoice number, HSN codes, delivery address etc. and Part B includes transporter details, vehicle number etc. Under the current system (E-Way Bill System), both parts are manually filled by the taxpayer on the E-Way Bill portal. However, with the new system in place, E-Way Bills will be auto-populated based on the details available in the documents reported* to the Invoice Registration Portal (IRP).

The taxpayers will only have to enter the transporter details (Part B). This will increase the accuracy of the E-Way Bills generated and reduce manual errors. *Businesses with a turnover of more than INR 500 crores have to report invoices to the IRP in the notified format to get an Invoice Reference Number (IRN) from 1 October 2020. Note: If the taxpayers do not file their GST returns for two or more consecutive filing periods, then, the E-Way Bill generation will be blocked till the outstanding GST returns are filed.

How To Generate E Way Bill From E Invoice Under The New System?

See the steps for how to generate e way bill from e invoice portal:

  • Step 1: Log in to the e-Invoice portal and go to ‘E-Way Bill’ > ‘Generate E-Way Bill’

Generate E-Way Bill Under The New System

  • Step 2: Select and enter the ‘Ack No.’ or ‘IRN’ or ‘Date of e-Invoice’ and click on ‘Go’

Generate E-Way Bill Under The New System

The system (E-Way Bill System) will display the Part A of the EWB and prompt to enter the details of transportation under ‘e-Waybill Details’.

  • Step 3: Enter the transporter name, transporter ID and approximate distance (KMS) to be covered by the shipment.

Generate E-Way Bill Under The New System

In most of cases, the E Way Bill System will automatically calculate and display the estimated distance between the supplier and recipient addresses as per the PIN codes entered in the e-Invoice. However, as mentioned above, taxpayers can enter the actual distance manually as well. If the PIN codes of the source and destination of the shipment are the same, then, users can enter a maximum distance of 100 KMS in the field.

  • Step 4: Enter the ‘Vehicle number’ and ‘Transporter Doc. No.’ and click on ‘Save’. The system validates the details entered, and a unique 12-digit E-Way Bill number is generated. In case there is an error, a message will pop up on the screen.
  • Step 5: Once an E-Way Bill is generated, it can be saved in PDF/JSON format.

Generate E-Way Bill Under The New System

Can An E-Way Bill Be Cancelled?

Since the E-Invoicing system is linked to E-Way Bill generation, any errors in the e-Invoice can lead to errors in the E-Way Bill generated. The EWB generated can be cancelled only within 24 hours of generation. Taxpayers must note that E-Way Bills must be cancelled first and then the e-Invoice/IRN can be cancelled. An EWB cannot be generated for a cancelled IRN.

Points To Remember

  • Existing taxpayers who have their E-Way Bill login IRN credentials can use the same to log in to the E-Invoicing system.
  • Section 12 of the e-Invoice schema asks for EWB details.
  • Currently, the IRN and E Way Bill Systems are running independently. This is expected to integrate in a phased manner.
  • Through the e-Invoicing portal, taxpayers can:
    • Generate E-Way Bills through IRN
    • Generate EWB in bulk
    • Print E-Way Bills
  • E-Way Bills can be generated only for invoices and not for credit and debit notes.
  • There may be certain types of transactions like job work, sales returns, etc., which require an E-Way Bill. E-Invoicing does not cover these transactions yet. Hence, the EWB will have to be generated under the existing system with other supporting documents.
  • The regular E-Way Bill generation process will continue along with the additional facility of generating E-Way Bills through IRN.
  • The validity of the E-Way Bill can be extended if the consignment has not reached the destination within the validity period due to exceptional circumstances like natural calamity, law and order issues, shipment delay, accident of conveyance, etc. The transporter has to explain the reason in detail while requesting an.

Image Source: https://einvoice1-trial.nic.in/Others/CBT & 

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