8 Reasons to Automate AP and Improve Your Cash Flow

Why We Need to Automate AP

There are numerous benefits of cash flow automation to your business. You need to automate accounts payable cash flow to reduce risks, improve efficiency and quality. The AP automation process flow brings prosperity and success to your business. Why do people run after inventions? What are the tremendous time-saving developments of all time? Surf online, ask your peers or colleagues, and you will discover many answers-- from jet airplanes, modern computers to wireless technological inventions.

Fortunately, these innovations save our valuable time, money and energy. In the 21st century era, we now possess electric cars and bicycles, wireless phones, easy to carry laptop computers – and who knows what’s coming in the near future? Today, businesses are on their way to reap the benefits of automating AP for time and energy-saving technologies.

Have you heard about automated AP invoice processing? AP process flow chart is a diagram that illustrates the process while using several symbols containing all the data and information about each step. On the other hand, the accounts receivable workflow is a step-by-step process adopted to record and collect the debt.

AP process flow and AR process flow become decent and smooth going with automation. AP AR manager is benefitted by smooth functioning of the entire cash flow process. With automation in AP process flow, you can now track the average payable period, carried overbalances and your schedule for accounts payable aging. Through automation, paying cash for AP is an effortless process.

Cash is the lifeblood of a company and the only way to continue a business. Managing the cash flow of your business is crucial for your company's success, no matter what is the size or type of your company. Being the most critical aspect of a business, would you still manage it with outdated, paper-based, manual AP processes?

Benefits of Account Payable to improve cash flow in your company

See Below the AP Automation Benefits:

• CUT DOWN PROCESSING COSTS AND FEES

During manual processing, Ap processing takes an extremely long time to take advantage of early or timely payment discounts. Paying late fees is a common problem that a company encounters. Accounts payable automation looks after all these problems by enormously speeding up invoice processing. Additionally, you will be saving cash in labor costs.

• PREVENT CUMBERSOME AND TIME-CONSUMING ERRORS

Costly and time-consuming errors like duplicate payments can prove to be a huge money waster. A disorganized AP process can make you lose more time, money and energy while reconciling the errors. Automation helps AR AP manager in stopping these problems. A high degree of accuracy cross-checks the information and processes the invoices automatically to make sure that twice payment of the same invoice is avoided.

• STREAMLINE THE ENTIRE PAYMENT PROCESS

Debt is an unavoidable aspect of a business. You’ll have to take control of the processing of payments in order to improve the cash flow of your business. Automation helps in the smooth functioning of the entire payments process. Further, it can give you increased control of the payment process while providing an additional advantage of cutting costs.

• EASY USE OF COMMERCIAL CREDIT CARDS

Commercial credit cards assist in substantial process savings by managing corporate expenses. Businesses find it very beneficial to use these cards as their payment system. Commercial cards provide cashback rebates. However, sometimes paying with these cards can prove to be a time-consuming process because not all vendors accept your commercial cards. Paying cash for AP through automation is a simple and easy process. You can get all the accounts payable automation benefits of paying through a commercial card without any hassle.

• SERVING YOUR SUPPLIERS EFFECTIVELY

Automating the AP process can give you better oversight into your relations with your suppliers. It lets you trace information about suppliers easily. The usefulness of the vendor portal can give suppliers and vendors limited access to your AP system. When your suppliers and vendors can access their invoices, examine the status of their payment and upload missing invoices with comfort, it’ll improve your company’s relationships with them.

• INCREASE CASH FLOW VISIBILITY

AP department plays a vital role in your company’s cash flow management. With automation, you can have increased visibility into the accounts payable process of your organization. Automated AP software maintains thorough records. You can access these records instantly, and the database provides all the necessary information required to monitor cash flow at the ease of your fingertips.

• REDUCING UNPLANNED EXPENSES

With AP automation in place, you can limit the unplanned spendings that can help you manage your cash flow even better. With the assistance of the e-procurement module, you can streamline your purchase orders and other expenditures.

• SIMPLIFY FINANCIAL FORECASTS

Automation software generates data intelligence that cannot be generated through manual cash flow. It collects data from your cash flow processes and assists you with correct insights about what’s occurring in your company’s cash cycle. With accurate insights, you can grow your business by making smarter financial decisions.

CONCLUSION

The cash flow process is one of the core processes within an organization. Yet, thousands of businesses still choose to go for manual processing that leads to delayed payments and human errors. Cash flow automation is a life-saving tool for any company. Software by Masters India optimizes your cash flow by improving payroll, managing invoices and simplifying financial forecasts about the day-to-day operations of your company.