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EPF UAN Passbook- Login, Check & Download UAN Member Passbook

Seep Gupta
Seep Gupta at August 24, 2023

EPF UAN Passbook

EPF passbook or Employee Provident passbook is quite identical to the bank passbook. However, this facility of availing EPFO member passbook is only available to people who are registered on the UAN.

EPF or Employees Provident Fund also known as a savings scheme is a scheme launched by the Indian government for the welfare of employees. This scheme is regulated and administered by the government-based institution EPFO (Employee Provident Fund Organisation) which regulates the undertakings regarding the provident funds of the employees.

The Significance of EPF UAN Passbooks for Employees

In the realm of financial well-being and secure retirements, the Employee Provident Fund (EPF) holds a pivotal role for the working population of India. As part of the government's initiative to ensure the welfare of employees, the Employee Provident Fund Organisation (EPFO) introduced the Universal Account Number (UAN) and its associated passbook feature. Much more than a mere digital document, the EPF UAN passbook stands as a testament to the commitment towards transparency and financial empowerment for millions of salaried individuals across the country.

The EPF UAN passbook encapsulates a comprehensive record of an employee's journey throughout their employment tenure, offering intricate insights into contributions made by both the employer and the employee. Beyond its function as a financial diary, this passbook symbolizes a conduit for employees to track their hard-earned funds, ensuring accountability and fostering a secure future. In this article, we delve into the intricate details of the EPF UAN passbook - how to access it, its content, and the seamless process of downloading it. By understanding the power that lies within this digital portal, employees can take charge of their financial destinies and stride confidently toward a financially stable tomorrow.

What is an EPF or Employee Provident Fund Passbook?

EPF or Employee Provident Fund UANpassbook is nothing, but it is just a document that contains the details of a detailed description of contributions made by the employees and employers over the employment journey of the employee.

Employee Provident Account Number

EPF account number is one of the major key components of the EPFo login passbook. It is a unique alpha-numeric number, and it encloses the code related to the state, establishment, member and regional office.

Contents of an EPF or Employee Provident Fund Passbook

The following details are in the Employee Provident Fund passbook. These details are mentioned below: -

  • It contains the establishment ID and the name of the employer
  • Member ID and name of the employee
  • Name and type of EPFO
  • Detailed contributions to Employees’ Provident Fund
  • Monthly contributions in a detailed manner to Employees’ Provident Fund
  • It also contains monthly deposits and withdrawals by both employer and employee
  • Interest in the amount accumulated in the EPF
  • Date and Time of printing of the EPF passbook

How do EPF Passbook Login to Check EPF Passbook?

There’s a different procedure for login into the Employee Provident Fund Organisation portal for both employees and employers. 

The following steps are needed to be taken by employees in order to log into the EPFO portal. These steps are mentioned below: -

  • First, go to the EPFO Portal.
  • After that, under the “Services” section, click on “For Employees”.
  • After doing the above-mentioned step, a new dashboard will open, and on that tab, go to member UAN online services. One can also directly go to the EPFO Member Portal or E-Sewa Portal by EPF member passbook.
  • Now login by using your unique UAN number. It is only possible if one has an active UAN number. In case one has not activated his or her UAN, click on “Activate UAN” and follow the instructions mentioned therein.
  • Once your UAN login passbook is activated, you can log in to the portal anytime to check your Provident Fund Balance or the status of any claim.  

The following steps are taken by an Employer to login into the EPFO Portal -

  • Go to the EPFO official Portal and click on the “For Employers” option under the “Services” section.
  • After performing the first step, click on, “Online ECR/Challan Submission/OTCP” under the “Services” section. One can also directly go to the EPF Unified Portal for Employers.
  • An employer can log in using his username after successfully registering his establishment.


How to Download an EPF Passbook?

Members of the Employee Provident Fund can easily download and print their EPF UAN member passbook by UAN passbook login. This can be done in a few simple steps mentioned below:

  • Open the website of EPFO on your phone, computer or laptop.
  • After opening the website, go to the “Member Passbook” page.
  • Enter your UAN number and password and click on the login button after successfully entering your credentials.
  • After performing the above-mentioned step, click on the “EPF Member ID” visible under the option, and then on “Select Member ID” to view the passbook.
  • After that, a new tab with your EPF passbook will open in PDF format. From there, one can easily download or print from the Options tab on the screen.

Importance of EPF UAN Passbooks for Employees

The EPF UAN (Employee Provident Fund Universal Account Number) passbook holds significant importance for employees participating in the EPF scheme. It serves as a comprehensive record and a valuable resource for both employees and employers. Here's why the EPF UAN passbook is crucial:

  • Transparency and Accountability: The passbook provides a transparent record of all financial transactions related to an employee's EPF account. It ensures accountability on the part of both the employer and the employee, as all contributions, withdrawals, and interest accruals are documented.
  • Proof of Financial Contributions: The passbook serves as tangible evidence of the contributions made by both the employee and the employer towards the EPF scheme. This documentation is particularly essential in case of any disputes or discrepancies.
  • Monitoring Savings and Growth: Employees can track the growth of their EPF savings over time through the passbook. It provides a detailed breakdown of contributions, interest earned, and withdrawals, allowing employees to assess the progress of their retirement savings.
  • Financial Planning: The passbook acts as a valuable tool for financial planning. Employees can analyze their EPF contributions and forecast the potential corpus upon retirement. This information aids in making informed decisions about retirement planning and other financial goals.
  • Facilitates Loan and Withdrawal Processes: When employees need to avail loans against their EPF savings or make partial withdrawals for specific purposes like buying a house or medical emergencies, the passbook serves as a vital reference for documentation and verification.
  • Claim Settlements: In case of the unfortunate demise of an employee, the passbook helps the nominee or legal heir navigate the claim settlement process. It provides a clear record of the deceased employee's contributions and accumulated funds.
  • Access to Historical Data: The passbook stores historical data, enabling employees to access their EPF transaction history spanning multiple years. This is beneficial for understanding long-term trends and changes in contributions.
  • Tax Planning: Employees can use the passbook to calculate the interest earned on their EPF savings. This interest is taxable if withdrawn before a certain period. The passbook helps individuals plan withdrawals in a tax-efficient manner.
  • Simplifies Account Management: The passbook simplifies account management by offering a consolidated view of all EPF accounts associated with a single UAN. This is especially helpful for those who have changed jobs and have multiple EPF accounts.
  • Document for Verification: The passbook can be used as a supporting document during background verification processes, particularly when applying for new jobs, visas, loans, or other financial services.
  • Government Benefits and Pension: In some cases, the EPF account balance is linked to government pension schemes. The passbook provides the necessary information for calculating pension entitlements.

In summary, the EPF UAN passbook is a comprehensive record of an employee's EPF contributions and transactions. It empowers employees with financial insights, aids in planning for retirement and other financial goals, and ensures transparency and accountability in the EPF scheme.


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