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Documents Required for registering a Pvt Ltd Company in India

Company Registration in India

Company Registration is the overriding and most important step for any business organization. To protect your business and secure its rights, company registration is very essential. It shields the business from personal liability and protects from other risks and losses and at the same time provides more customer attraction, promotes greater capital contribution and greater stability and increases the company’s perspective to expand and grow.

It is very crucial to choose your business structure carefully as the Income Tax Returns will totally depend on it. Thus, before going for Online company registration, you should have clarity on the kind of business you are into, your goals and objectives since each of these types come with their own legal implications. While registering your enterprise, remember that there are various forms of businesses available that one can register with and each business structure has different levels of compliances that need to be met with.

Among all the business structures present, in this article, we’ll talk about the Private Limited Company registration and the key documents an individual must keep handy while applying for it. Private Limited Company in India lies somewhere between a partnership firm and a widely owned public company. It can be registered with a minimum of two people. A person can be both a director and shareholder in a Private Limited Company.

Private Limited Company offers limited liability or legal protection to its shareholders. The liability of the members of a Private Limited Company is limited to the number of shares held by them. The Company can start its business after getting the certificate of incorporation which can be incorporated within 15 working days.

Prerequisite

The incorporation of a private limited company is a little bit of a technical task & due care should be taken while incorporating a private limited company. Although the Government of India has taken various steps to simplify the incorporation process, a non-professional person himself cannot incorporate a private limited company, he/she has to appoint an expert to complete this task.

The next step while applying for the Pvt. Ltd. company registration is to obtain the Digital Signature Certificate. DSC is very important for the company registration and should be acquired by only those agencies which are appointed by the controller of certification agencies (CCA). If you already have a digital signature then you don’t need to apply for another one for company registration but you must ensure its validity as agencies issue DSC’s with one or two years validity after expiry you have to renew it. You must first apply for it before initiating the company registration process if you do not have a DSC,

Once the DSC is made, the next step is to apply for the Director Identification Number (DIN) of the proposed Director in SPICe Form along with the name and the address proof of the director.

Now, the companies are incorporated via E-Form SPICe. E-Form SPICe (INC-32) deals with the single application for reservation of name. The name can be approved in the Form SPICe+ 32 application. Only one preferred name along with the significance of keeping that name can be given in the Form SPICe+ 32 application. In case the name gets rejected, another name can be submitted by applying another Form SPICe+ 32 application.

Once the name is approved by the MCA, we move on to the next step which is knowing about  documents required to be submitted to the ROC

Documents required for Pvt. Ltd. Company Registration

➤ Proof of Identity

PAN card acts as a primary ID proof. All the partners are required to provide their valid PAN details while applying.

(in case of Foreign Nationals/ NRIs) –

For foreign nationals and NRIs, they have to submit their passport compulsorily along with these documents. Passport has to be notarized or apostilled by the relevant authorities in the country of such foreign nationals and NRI, else Indian Embassy situated in that country can also sign the documents.

A translated copy must be submitted after gaining the right authorisation or notarization if in case these documents are in any language other than English,

➤ Address Proof of Proposed Directors

Address proof of Directors and Shareholder (Out of Latest bank statement, telephone bill, mobile bill, electricity bill or gas bill should be submitted as residence proof. Ensure that statement shouldn’t be more than 2 months old)

(in case of Foreign Nationals/ NRIs) –

The Foreign Nationals or NRIs have to submit proof of address also which will be a driving license, bank statement, residence card or any government-issued identity proof containing the address.

➤ Photograph –

All partners must provide copies of their passport-sized photographs. While there is no strict specification regarding the size and resolution of the image, it is preferred that the photograph have a white background.

➤ Registered Office Proof

Proof must be provided to ensure the registered office address of the Pvt. Ltd company. Any utility service like telephone, gas, electricity, etc. depicting the address of the premises in the name of the owner or document, which must not be older than two months at the least can act as Proof of evidence

If the registered office is rented, the rent agreement and a NOC from the landlord has to be submitted. This acts as an authorization from the Landlord to use the premises by the company as its registered office.

 


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