The GST network is gearing up to onboard more Taxpayers on the GST e-Invoicing portal – the Invoice Registration Portal (IRP). You can read more about the IRP here. Every eligible Taxpayer has to create a user ID on the IRP to generate e-Invoices.
However, it may not be possible for one user to create hundreds of e-invoices for businesses with voluminous data. To address this issue, the functionality to add sub-users to the primary user registration has been enabled. Sub-users can generate e-invoices, cancel e-invoices, and/or generate reports on the IRP. In this article, we will discuss how to create and manage sub-users.
Step 1: The Taxpayer should log in to the IRP.
Step 2: On the home page, select ‘User Management’ ‘Create Sub-User’.
Step 3: After selecting ‘Create Sub-User’, the IRP prompts the user to enter the mobile number and validates the request through a One Time Password (OTP). After the OTP is validated, the following screen is displayed.
Step 4: In the above screen, the user should first enter a ‘Suffix Login ID’ for the sub-user and check for its availability. If the Taxpayer’s user ID is ‘GST123’ and the Suffix Login ID added is ‘K12’, then the sub-user’s ID is ‘GST123_K12’. After that, the Taxpayer will have to enter the sub-user’s details like Name, Designation, etc. Items denoted by ‘*’ are mandatory. The Taxpayer can then select access controls for the sub-user. The options available here are:
- e-Invoice generation
- e-Invoice cancellation
- Report generation.
Step 5: After the details are entered, click on ‘Submit’. The IRP will create the sub-user and send an SMS with the password to the sub-user.
The freeze option is helpful to prevent misuse of the sub-user’s ID in case the sub-user is on holiday, or has changed roles, resigned, etc.
Step1: After logging into the IRP, on the home page, select ‘User Management’ ‘Freeze Sub-User’.
Step 2: The Taxpayer should select the respective sub-user whose ID is to be frozen from the drop-down- ‘Login ID’ and then click on the ‘Freeze’ button available at the bottom of the screen.
After freezing the sub-user, the sub-user will no longer be able to log into the IRP.
After the sub-user has been created, there may be a requirement for the Taxpayer to update the access provided to the sub-user.
Step 1: After logging into the IRP, on the home page, select ‘User Management’ ‘Update Sub-User’.
Step 2: The Taxpayer should select the respective sub-user whose ID is to be updated from the drop-down – ‘Login ID’, enable/disable the applicable user rights, and click on ‘Update’.