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How To Use GePP – GST E-Invoice Preparing And Printing Tool?

In our previous article, we briefly explained the basics of GePP – GST e-Invoice Preparing and Printing Tool. In this article, we will list down the steps to prepare and print e-Invoices through the GePP tool.

What Is GePP?

NIC-GST e-Invoice Preparing and Printing (NIC-GePP) is an excel based tool to assist taxpayers who do not have ERP solutions that support the e-Invoicing process. Presently, this tool is available on the e-Invoice trial portal. You can directly download this tool here – https://einvoice1-trial.nic.in/Others/GePPInfo.

In the above-given link, select the appropriate user type, add the asked details, validate mobile number with OTP and click on ‘Submit”. The offline excel based tool will automatically get downloaded then.

GePP Download Tool

How To Generate E-Invoice On GePP Tool?

Initial set-up

Step 1: As a first time user, on the main menu of the tool, enter the Owner/Supplier Profile details.

Generate E-Invoice On GePP Tool

Generate E-Invoice On GePP Tool

The taxpayer can upload the Company Logo at this step if he/she wishes to attach it to the final e-Invoice.

Step 2: As a first time user, on the main menu of the tool, enter the Recipient details.

Generate E-Invoice On GePP Tool

Generate E-Invoice On GePP Tool

Step 3: As a first time user, on the main menu of the tool, enter the Product details.

Generate E-Invoice On GePP Tool

Generate E-Invoice On GePP Tool

E-Invoice Generation

Step 1: Generate invoice through an ERP or manually and add the invoice details in the tool under ‘New Invoice”.

E-Invoice Generation

E-Invoice Generation

The options available in the category tab are:

  • B2B
  • SEZ
  • Export
  • Deemed Export

Step 2: Click on ‘Submit’, review the details added and then click on ‘Confirm’.

E-Invoice Generation

The added invoices will be visible under ‘Pending Invoices”.

Step 3: Under ‘Pending Invoices’ validate and generate the JSON file.

E-Invoice Generation

E-Invoice Generation

Step 4: Log in to the e-Invoice portal.

Step 5: Under the ‘Bulk Upload’ option, upload the JSON file, generate IRN and download the response file in excel format.

E-Invoice Generation

E-Invoice Generation

Step 6: Under ‘Import QR Code’ import the downloaded file (in the previous step) into GePP and push to history.

E-Invoice Generation

E-Invoice Generation

E-Invoice Generation

Step 7: Print e-Invoices from ‘Print e-Invoice’.

E-Invoice Generation

E-Invoice Generation

E-Invoice Generation

Additional Features In GePP Tool

  • Taxpayers can ‘Update Payment Details’ under the ‘Generated e-Invoices’ tab. This tab works like a repository of all generated e-Invoices.

Additional Features In GePP Tool

Additional Features In GePP Tool

  • The ‘Search Facility’ helps taxpayers to search e-Invoices from the repository of the tool. Users can search the invoices based on multiple criteria.

Additional Features In GePP Tool

Additional Features In GePP Tool

Points To Remember

  • Invoices can be added one by one only.
  • Please ensure that you are using 2010, or a higher version of MS office.
  • A maximum of 10 invoices can be kept pending for IRN generation.

E-Invoicing